Word templates

Word letterhead templates

Word Report and Proposal Templates

Custom toolbars and menus

Formatting and layout

Table formatting

Landscape pages

Updating headers and footers

Stop the Enable Macros warning

Please call us on 01622 247101 or email us on info@expertofficedocuments.co.uk to see how we can help you, your staff and your clients use Microsoft Word more efficiently.


We can design, program and implement a range of templates for Microsoft Word to help you be more productive. A template can define a document's layout and content and so much more, allowing you to roll out a consistent corporate identity throughout your organisation. Word templates can cover a wide range of documents from letters, memos and faxes, to contracts, internal procedures and training manuals, credit requests, employment letters, holiday request forms and so forth.

You could save £1,000s in printing costs with a letterhead template, a report template or even a newsletter template.

Word letterhead templates

A custom letter template will give all your letters a consistent look and feel. All your business letters will communicate your brand identity or corporate image. A custom letter template will make it easy for your staff to produce letters and ensure they are consistently formatted. You don't need to worry about staff omitting specific references or contact details as the template will ensure they are used where relevant. You can even use a single letterhead template across multiple offices - just select your office from a drop-down list and the relevant contact details will be automatically added to the letter.

One template for both electronic letters and printing to letterhead

A business letter template would be designed to match your letterhead so a letter produced on a PC would look exactly the same as a letter printed out on your letterhead. You would even have the option of hiding the logo and address details so you can use a single letter template for both electronic letters and letters to be printed. All you need to do is press a button to hide the logos then press the button again to redisplay the logos.

Electronic Letterhead example

Preserve the layout by using an input box

To help preserve the layout of the letter, you can enter recipient, reference and sender details using an input box. You just need to complete the fields on the box and the details will be automatically placed in the correct place on the letter.

Letter Header Input Box example

Get recipient details from Microsoft® Outlook®

Why should you type the recipient’s address in when you already have the address on your computer? If you use Outlook as a contact manager, we can provide a link to retrieve your recipient’s details from Outlook. All you need to do is select the recipient’s name and their address will automatically be entered on the letter. It does not matter if your recipient does not exist in Outlook because you can also type the details in manually.

Select Recipient from Outlook Contacts example

Remember the sender’s details

We can provide a memory feature so the next time you write a letter, your name, job title and contact details have already been entered so you do not need to keep typing them in. It is like having a personalised template although in reality everyone in the office is using the same template.

A single template could be used at different offices and locations

If your organisation has different offices, you will probably have a different letterhead for each office showing the office’s address and phone number. You can still use a single template in this situation. The template would provide a drop-down list of offices. You can select your office from the list and the office’s address and phone number would be automatically entered on the template. A memory feature would set your office as the default selection so you do not need to keep selecting the same office every time you write a letter. A single template used across multiple offices would be much easier to support.

Select an Office from a Drop-down List example

Word Report Templates and Proposal Templates

A custom report template will give all your reports a consistent look and feel. The report format will communicate your brand identity or corporate image to your clients. A report template will make it easy for your staff to write consistently formatted reports and allow them to spend their time on the content of the report and not waste their time on the layout and formatting. If you produce proposals that involve copying and pasting paragraphs from other proposals, a proposal template will make the job much quicker and easier.

Consistent cover pages

By using an input box to complete the cover page, you can ensure that all information has been included and it is positioned in the correct place.\Report titles and subtitles can be automatically displayed in the page headers and footers.

Report Cover Page and Input Box example

Margin notes, side headings and text boxes

We can provide functions to add margin notes and side headings.

Margin Note and Side Heading example

Or coloured text boxes.

Coloured Text Box example

Standard paragraphs

If your reports or proposals contain a number of standard paragraphs, you can include these paragraphs as default text in the template. If certain paragraphs are only included in specific reports, you can have a drop-down list of standard paragraphs so you can select a paragraph that is relevant to the report or proposal you are writing.

Standard Text example

More about proposal templates...

Custom toolbars and menus

Custom toolbars and menus make templates really easy to use. Features that you use the most can be included on a custom toolbar or menu so when you are working on a document you know exactly where the button for that feature is. No more searching through the menus and sub menus looking for a particular feature. A custom toolbar would also contain any custom automated functions.

Custom Menu example

Custom Toolbar example

Formatting and layout

The layout of the template can be set to your design and can look exactly like your printed materials. Paragraph and font formatting can be pre-set in the template using style sheets. To change formatting, all you need to do is to click in a paragraph and select a different style from a list. We can provide a custom toolbar to make it easy for you or your users to find the styles that can be applied to the document.

Custom Headings Menu example

If you want to include coloured headings, text, break-out boxes, table shading, etc, you can select your corporate colours from a custom colour palette.

Colour selector for coloured headings, text, shading, etc

Table formatting

Custom table formats make it really easy to apply formats to tables. It will save you hours of time fiddling with the table functions and will ensure your tables are consistently formatted throughout your documents. You can copy tables from other documents, press a button and the table will be formatted according to your house style. Whenever you create a new table, the table will be set up in your house style.

Colour Selector for Table Background, Borders and Font example

You can also have functions to add borders and shading using your colour palette.

Custom Table Shading Menu example

Landscape pages

Inserting landscape pages can often cause the document to become scrambled or the page headers and footers are lost. We can provide a button that will insert a new landscape page but ensure it does not affect the rest of the document. Page headers and footers are not affected; in fact they will be adjusted so any logos will appear in the correct position, lines will stretch across the page and the footer details will be displayed where they should be at the bottom of the page.

Horizontal headers and footers

Word positions page headers and footers at the top and bottom of each page, regardless of whether the page is landscape or portrait. By default, headers and footers have a horizontal orientation.

Horizontal Headers and Footers example

Vertical headers and footers

Some people prefer to have headers and footers on landscape pages at the side of the page so if the document is a booklet, the headers and footers are always at the top and bottom of the page even if the page is landscape. Landscape headers and footers would have a vertical orientation so when flicking through the booklet, they would be in the same position as portrait pages.

Vertical Headers and Footers example

Updating headers and footers

Updating page headers and footers can be difficult sometimes because it is not always clear how to get to the header and footer layer to edit any text. It is also sometimes difficult to get the placement of images such as logos correct. You may find you have managed to edit the header or footer but the changes you have made do not progress through the whole document. An input box can make it really easy to edit the header or footer.

Edit Footer Details example

Stop the Enable Macros warning

We apply our digital signature to our templates which will prevent that annoying ‘Enable Macros’ warning from being displayed. All you have to do is accept us as a trusted publisher the first time you open one of our templates. Once you have accepted us as a trusted publisher, you will not be asked to Enable Macros with our templates again because the digital signature allows Microsoft Office to verify that the template is safe and does not contain viruses.You will be able to set your macro security to ‘high’ or ‘medium’ and the ‘Enable Macros’ warning will not appear for our template.

Enable Macros Warning example

More information


Full instructions with information about how to use the templates as well as how to install them will be provided.

Installation and rollout

We can provide an installation program if required making it easy for non-technical people to install our templates.


Our templates are easy to use but if you want some help to get you started, we are happy to provide on-site training for you or your users on how to use of the template.


"We approached Melf Computing in order to create some letter, memorandum and fax templates for us. We wanted something that would encourage all staff to present their communications in a clear, consistent and professional way. The office is cross platform - some staff were on Apple Macs and others on PCs and therefore the brief was slightly complicated. Melf came back with a very simple and effective solution that we are delighted with. Its simplicity and ease of use positively encourages staff to use it. Melf were easy to deal with and came back with a solution in a very short space of time and we will have no hesitation in using Melf in the future."

Nick Miller, PR and Marketing Assistant, City & Country Group.

"Most of our members use Microsoft Word to create documents; Melf provided a high level of technical expertise to allow us not only to use professional branding but also to make the process of personalising the template easy and effective."

Chris James, Head of Corporate Communications, The Scout Association.

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